Present Members:

Dr. Tony Forshey, Chairperson
Mr. Randy Weekly, Vice Chairperson
Mr. Richard Moore, Member
Mr. Randy Wolf, Member

Present Staff:

Mr. Clifford L. Mason, Fire Chief
Ms. Amanda N. Perkowski, Fiscal Officer

Absent:

Mr. Charles Prince, Member

 

Present from the Public:

The meeting was made public via live stream on RCFD’s YouTube channel. There were twenty-five (25) viewers. Village of Hebron Mayor, Jim Layton and Mr. Porter “Chip” Welch attended in-person.

Location: Refugee-Canyon Fire District, 111 Basin Street, Hebron, OH

Meeting was called to order at 7:00 PM by Chairperson Forshey who led the Pledge of Allegiance.

Public Comment:

Comments from live-stream listeners were directed to be sent by email to station350@rcfiredistrict.org. None were received.

 

Clerk/Fiscal Officer’s Report:

The minutes from the previous regular meeting held 14 January 2021 were reviewed. Mr. Weekly moved to approve the minutes as submitted, and Mr. Wolf seconded the motion. Motion carried 4-0.

Regarding the two surplus items auctioned on GovDeals, the copier was sold and has been picked up by the buyer; the temporary structure has been sold but is pending payment.

At the previous meeting, VFIS presented an Accident & Sickness Insurance proposal. Ms. Perkowski provided the summary pages from both the current plan from Provident and the VFIS proposal. Mr. Moore moved to select the proposal from VFIS, and Dr. Forshey seconded the motion.  In further discussion, Dr. Forshey expressed that RCFD already has Property & Casualty insurance with VFIS and believes their coverage is better. All members present voted in favor.

The Property & Casualty insurance renewal from VFIS includes a 3% total rate increase; no change in coverage. Ms. Perkowski stated that the vendor has performed well and recommended the board approve the renewal. Dr. Forshey moved to approve the renewal, and Mr. Weekly seconded the motion. Motion carried 4-0.

Ms. Perkowski presented revisions to Policy 313, Purchasing.  The Fire Chief has been added as an authorized person to execute contracts.  Revisions have been made to allow the Fiscal Officer to certify then & now purchases, less than $1,000, without board approval in compliance with the O.R.C. Also, a section has been added regarding late fees. The revisions have been tabled for the next meeting.

 

Chief’s Report:

Chief Mason informed the board that he has started an application for the FY2020 AFG Program grant to purchase a tanker.  He is currently collecting quotes.

At this time, Mr. Moore took the opportunity to introduce Mayor Layton who was in attendance. Mayor Layton came to hear the discussion on the Union Township’s representative expired term.  He said that the fire district is working out exactly as intended. He hasn’t heard any complaints about the service. The only complaints he has heard are from individuals in the north-western area (of the township) who still want to receive service from the Granville Township Fire Department. Mayor Layton expressed excitement for the competitive services RCFD is providing and believes they (residents in the north-western area) are getting services “as good as they are going to get, ever, from anybody”.  Mr. Weekly stated that Union Township is currently requesting letters of interest from residents who are interested in serving on the RCFD Board. It is posted to the Union Township webpage.

Old Business:

Update on Station 352: Mr. Weekly confirmed that all major projects have been completed but that more stone is needed in the driveway.

 

New Business:

Resolution #05-2021 in the matter of certifying funds. Mr. Weekly moved to approve the resolution, and Mr. Wolf seconded the motion. All members present voted in favor.

 

Organizational Items:

An advertisement was posted internally for the Firefighter Dependency Fund Board representative positions in compliance with the Ohio Revised Code.  The following individuals have agreed to serve:

  • Chris Clancy, firefighter representative and secretary
  • Travis Colley, firefighter representative
  • Trustee Randy Weekly, legislative body representative and chair
  • Trustee Rich Moore, legislative body representative
  • Tina Black, resident representative

Dr. Forshey moved to approve the Firefighter Dependency Fund Board as presented. Mr. Wolfe seconded the motion. All members present voted in favor.

Members’ Minute:

Chief Mason introduced Mr. Porter “Chip” Welch, RCFD’s legal counsel. Mr. Welch thanked the board for the opportunity to represent them. He has worked in the fire service for a little more than 25 years and has been practicing law for almost 21 years. Other organizations he represents are a private fire company in Stark County, a volunteer fire department in Wayne County, and the Ohio State Firefighters Association.

Mr. Moore was glad Mayor Layton came to the meeting and asked if he had any other questions for the board. Mayor Layton asked if Union Township had made any progress on the changes to the agreement (joint resolution) with the Village of Hebron. Ms. Perkowski believed Union Township had rescinded their proposed changes and nothing further has since been communicated to RCFD.  Mayor Layton asked to be informed if the matter resurfaced. He reiterated his satisfaction with the fire district and hopes RCFD can get a levy passed. Mr. Weekly added that Union Township had passed a resolution to place a 1.8 mill replacement levy on the May ballot.

 

The next regular meeting will be February 11, 2021 at 7:00 PM at the RCFD station.

Mr. Moore moved to adjourn the meeting at 7:28 PM, and Mr. Wolf seconded the motion. Motion carried 4-0.

 

*Download the PDF of these meeting minutes