Present Members:

Dr. Tony Forshey, Chairperson
Mr. Charles Prince, Vice Chairperson
Mr. Richard Moore, Member
Mr. Randy Weekly, Member
Mr. Randy Wolf, Member

Present Staff:

Mr. Clifford Mason, Fire Chief
Ms. Amanda Perkowski, Fiscal Officer

Present from the Public: Meeting was made public electronically via PodBean; there were sixteen listeners.

Location: Refugee-Canyon Fire District, 111 Basin Street, Hebron, OH

 

Meeting was called to order at 7:00 PM by Chairperson Forshey who led the Pledge of Allegiance.

 

Public Comment:

Chairperson Forshey invited listeners to submit public comments via email if they wished to do so. None were received.

Chairperson Forshey swore-in the following part-time fire/EMS personnel:

  1. Tyler Carter
  2. Colby Farley
  3. Steven Lohner
  4. Cristian Santiago
  5. Cody Skeese

The minutes from the previous regular meetings held February 20, February 27, and March 5, 2020 were reviewed. Mr. Moore moved to approve the minutes as submitted, and Mr. Weekly seconded the motion. Motion carried 5-0.

Clerk/Fiscal Officer’s Report:

Ms. Perkowski presented a list of bills that have been paid to date. Mr. Weekly moved to recognize the bills as received. Mr. Prince seconded the motion, and all present members voted in favor.

Two budget proposals were discussed: one utilizes over-time for current staff consistent with current over-time costs, and the second allows for the hire of three additional full-time firefighters (one per shift). Discussion emphasized the preference is to hire the three additional firefighters because it would be less expensive and would provide more stability to the fire district.  Chief Mason explained that the fire district has recently lost some part-time staff who have accepted full-time positions elsewhere.  He further explained that there should be a full-time firefighter on the engine at Station 2 at all times.

Mr. Moore moved to adopt Resolution #03-2020 in the matter of an annual final budget which allows for three additional full-time firefighters. Mr. Prince seconded the motion. Motion carried 5-0.

Chief’s Report:

Chief Mason shared the February 2020 activity report from the Licking County Regional Communications Center: 19 fire runs and 86 EMS runs, totaling 105 runs. This is an increase from January 2020 which had 77 runs.

In February, the staff completed 232 hours of fire training and 40 hours of EMS training.

Mr. Moore complimented the staff on their response to the recent flooding. Chief Mason said more will be reported in April but shared some details; the fire district took 25 runs in 24 hours.

Several donations of food and supplies have been received from the community and are greatly appreciated.

Old Business:

The update on Station 2 at 6265 Lancaster Rd. was given by Mr. Prince. Station 2 has been operating for about two weeks with a temporary occupancy permit. Since last Friday when the Board of Pharmacy license was received, the station has been staffed 24/7. The final occupancy permit was received yesterday. Final projects remaining are painting and trim installation. The permit for the temporary storage building was received today. The Licking County Building Code Department is requiring the temporary structure have fire retardant material which will increase the cost. The concrete blocks will be ordered tomorrow. Station 2 now has cable, internet, and telephone services. Union Township is opening bids Monday for the permanent structure for three phases: pouring the foundation and floor, the package building, and erection of the building. Station 2 can operate out of the temporary building for 180 days.

New Business:

The board was informed of the resignation of part-time firefighter, Eric Stevens.

Mr. Moore moved to approve Purchasing Policy 313. Mr. Wolf seconded the motion, and all present members voted in favor.

Members’ Minute:

Mr. Prince shared that the Union Township Trustees met Monday evening and discussed hiring an annexation attorney to address the petition to conform boundaries of a portion of Union Township into Granville Township. The unanimous consensus is that the Union Township Trustees would split the cost with RCFD 50/50. The proposal provided from Chief Mason for Brosius, Johnson & Griggs, LLC (BJG Law) does not require a retainer and is $225 per hour for a partner. Mr. Prince moved to approve the resolution from BJG Law of Columbus to potentially represent us [RCFD] in the annexation effort. Mr. Moore seconded the motion. Motion carried 5-0.

Chairperson Forshey introduced Resolution #04-2020 in the matter of denouncing the petition to conform boundaries of a certain area of Union Township into Granville Township. Mr. Moore stated that the Mayor of the Village of Hebron would like a copy of the resolution so that the village can adopt something similar. Mr. Prince shared that the Union Township Trustees unanimously intend to pass something similar as well. Mr. Weekly moved to adopt the resolution. Mr. Prince seconded the motion. All present members voted in favor.

Chief Mason informed the board that he and two other staff will be traveling to Iowa to inspect the new fire engine and expects to receive a refund check due to some change orders. He also shared some statistics on runs made from Station 2 since it has been staffed. Based on 9 calls for service, the average response time is three minutes and ten seconds. Having qualified staff on Lancaster Road is making a difference.

 

The next meeting will be April 9, 2020 at 7:00 PM at the RCFD station.

 

Mr. Prince moved to adjourn the meeting at 7:52 PM, and Mr. Wolf seconded the motion. Motion carried 5-0.

 

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