The meeting was convened at 1900 hours at the Hebron Municipal Complex, 934
Main St. Hebron, OH. Members present included Mr. Layton, Mr. Moore, Mr. Prince and Mr. Weekly.
Mr. Layton asked everyone present to stand for the pledge of allegiance to the flag of our country. Mr. Layton stated that the minutes were being recorded and would be transcribed at a later date and would be presented for consideration at the next regular scheduled meeting.
The committee reviewed the minutes from the 14 November 2019 meeting. Mr. Moore made a motion to approve the minutes as presented. Mr. Weekly seconded the motion to approve the minutes. All present voted in favor of approving the 14 November 2019 meeting minutes.
Mr. Weekly made a motion to enter into executive session pursuant to ORC 121.22 G(l}…to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official…” Mr. Moore seconded the motion to enter executive session as stated. All present voted to enter into executive session at 1903 hours. Dr. Tony Forshey, DVM was invited to attend the executive session as well.
Mr. Prince moved to reconvene from executive session at 1941 hours. Mr. Moore seconded the motion. All present voted in favor of the motion to reconvene from executive session.
Mr. Weekly made a motion to appoint Dr. Tony Forshey, DVM as a member of the Refugee-Canyon Joint Fire District Board of Trustees. Mr. Moore seconded the motion. All present voted in favor of the motion to appoint Dr. Tony Forshey,’ DVM to the RCFD Board of Trustees.
Mr. Layton delivered the oath of office to Dr. Forshey, DVM. Dr. Forshey then joined the other members of the board on the dais as an official member of the RCFD Board of Trustees.
There was discussion on the progress of the webpage. It is still being developed.
There was discussion on the status of securing a financial institution for the district. The decision to move forward is dependent on securing a fiscal officer for the district. There was discussion about the applications that have been received as well as the potential to secure a traveling fiscal officer.
Mr. Moore and Mr. Weekly agreed to meet with the one applicant who has fiscal officer experience and is UAN trained. There will be further discussion at the next board meeting relative to the fiscal officer position.
There was discussion regarding a meeting with Granville Township Trustees. Mr. Layton is to contact Mr. VanNess and try to establish a meeting either on 05 December 2019 in Hebron or 18 December 2019 in Granville Township.
There was discussion regarding insurance coverage. Mr. Layton is working with the current insurer for the village. Chief Mason will contact a VFIS representative. Mr. Prince and Mr. Layton are working on obtaining health care quotes.
There was discussion about sending a “letter to the editor” to give an update of where we are and how we got to this point . · No action taken at this time.
There was discussion about each respective governmental entity adopting language (resolution) regarding not receiving compensation as a fire district member while serving as an elected council member or trustee. No action at this time.
There was discussion about having each FTE and PTE complete an employment application and submit to RCFD Board prior to hiring.
Mr. Weekly made a motion to adjourn at 2017 hours. Mr. Moore seconded the motion to adjourn. All present voted in favor to adjourn the meeting.