Present Members:

Mr. Jeff Sharps, Member
Mr. John Campbell, Vice-Chairman
Mr. Randy Wolf
Mr. Paul Rutter, Member

Excused Members:

Present Staff:

Ryan Wyse, Interim Fire Chief
Lt Chris Clancy

Present from the Public:
Annelle Porter

Location: Refugee-Canyon Fire District, 111 Basin Street, Hebron, OH

Meeting was called to order at 5:04pm by Jeff Sharps, who led the Pledge of Allegiance.


Public Comment:

Public comments received via

An email was received from resident Patty Costello who was requesting an explanation regarding three (3) separate topics.

The first was a request to clarify the district’s actual number of personnel on the roster.  Interim Chief Wyse explained there are 37 fire personnel on the roster currently (9 full-time and 28 part-time).

The second question was the subsequent request for a copy of Chief Mason’s separation agreement.  Mr. Sharps explained that the terms of the agreement have been set, but the actual agreement itself is still in the development.  He will provide her a copy upon its completion.

The last question was regarding the format in which she receives financial reports from the district.  Mr. Sharps explained how the previous accounting software had the ability to provide these reports in Excel format, but the new software (UAN) does not.

Approval of Minutes:

Mr. Campbell made a motion to approve the minutes of the meeting held on March 10, 2022.  Mr. Wolf seconded the motion.  Roll call results were 4 ayes, 0 nays.  Motion passed.

Fiscal Officer’s Report:

Mrs. Tremblay was absent from the meeting, but did provide the board with a financial report, as well as the bills to be paid.   Mr. Wolf made motion approve the report and pay the bills provided.  Mr. Rutter seconded the motion.  Roll call results were 4 ayes, 0 nays.  Motion passed.


Fire Chief’s Report:

Interim Chief Wyse presented his activity report of district events that have occurred since the last meeting.

Mr. Sharps opened a discussion regarding the drafting of a resolution to increase the district’s EMS billing charge master by 5%, as recommended by the district’s billing agency.  All members of the board agreed to move forward with the resolution.

Mr. Sharps asked Interim Chief Wyse about the incident critique held last night at the station.  As this rare event was in conjunction with that Ohio State Patrol, Mr. Sharps requested feedback on how the critique went.  Interim Chief Wyse explained how the critique was very beneficial and was nice to have the opportunity for firefighters and law enforcement to come together.

Mr. Wolf opened a discussion regarding the licensing of the UTV, as well as obtaining a trailer to pull it.  He also inquired as to if the UTV had a registered title with the title office.  Interim Chief Wyse will research all of these requests and provide the board with his findings at the next meeting.


New Business:

Mr. Sharps requested the thoughts of the other board members with regard to adjusting the meeting schedule from two (2) each month, to one (1).  Discussion was held before a motion was made by Mr. Wolf to reduce the number of fire board meetings each month and holding all subsequent meetings only on the second Thursday of each month.  Mr. Campbell seconded the motion.  Roll call results were 4 ayes, 0 nays.  Motion passed.



A motion to move into Executive Session, as outlined on the agenda, was not made, nor discussed.



A general floor vote was called by Mr. Sharps to adjourn the meeting at 5:27 pm with all members of the board voting in favor.

The next meeting will be Thursday, April 14, 2022 at 5:00pm.


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