Present Members:

Dr. Tony Forshey, Chairperson
Mr. Charles Prince, Vice Chairperson
Mr. Randy Wolf, Member

Excused Members:

Mr. Richard Moore, Member
Mr. Randy Weekly, Member

Present Staff:

Mr. Clifford L. Mason, Fire Chief
Ms. Amanda N. Perkowski, Fiscal Officer

Present from the Public:

Present from the Public:  The meeting was made public via live stream on RCFD’s Facebook page. There were fifty-seven (57) viewers.

Location: Refugee-Canyon Fire District, 111 Basin Street, Hebron, OH

Meeting was called to order at 7:00 PM by Chairperson Forshey who led the Pledge of Allegiance.

Chairperson Forshey moved to appoint Tyler Vorhees, FF/Paramedic, to a part-time position effective 31 October 2020. Mr. Prince seconded the motion. All members present voted in favor. Chairperson Forshey administered the oaths of office to Mr. Vorhees and Ms. Kristen Warner (appointed at the previous meeting) and welcomed them to RCFD.

Public Comment:

Comments from live-stream listeners were directed to be sent by email to Chairperson Forshey read comments received from Patty Costello and provided responses (comments and responses are attached to these minutes).

[Agenda item to review and approve minutes from meeting held October 8, 2020 was skipped due to board members not being able to vote due to absence from that meeting.]

Clerk/Fiscal Officer’s Report:

Ms. Perkowski reported that the UAN September 2020 bank reconciliation report is pending information for an unidentified deposit. She also informed the board that she is in the process of completing the UAN conversion paperwork for the payroll module.


Chief’s Report:

Chief Mason shared some details of the VFIS (insurance provider) audit report: 1) ensure there is no Class-B foam which RCFD has none, and 2) suggested annual medical statement of personnel which Chief Mason said would be implemented in 2021.
The September 2020 fire/EMS activity report shows a total of 105 runs (80 EMS and 25 fire runs).
This Saturday (October 24, 2020) is National Drug Take Back Day. The public was informed they can come to either fire station to receive a bag to properly dispose of medication.


Old Business:

Update on Station 352: Mr. Prince informed the board that the steel building erection is complete. The next steps are electrical, plumbing, and pouring of concrete floor. The garage doors are installed.


New Business:

Ms. Perkowski presented policy modifications: Purchasing Policy was updated to be compatible with the Uniform Accounting Network software; Employee Payroll Policy was changed to correct numbering and grammatical errors; Timesheets Policy was changed to correct grammatical errors and removed the time clock requirement because the software with the time clock was changed; and Paid Leave Policy was modified to remove Good Friday as a recognized holiday and to remove sick leave as time worked for the calculation of overtime. Will ask board to take action at the next meeting.


Members’ Minute:

Chairperson Forshey thanked Mr. Prince and Mr. Weekly for overseeing the building project at Station 352.

Mr. Prince invited the public to submit questions regarding the proposed levy to the fire station and Chief Mason.  He also stated that at least one paramedic is on staff at the substation on Lancaster Rd. 24/7/365.  Furthermore, the objective of the substation and the fire district is to reduce response times and that is exactly what’s happened.


The next regular meeting will be November 12, 2020 at 7:00 PM at the RCFD station.

Mr. Prince moved to adjourn the meeting at 7:21 PM, and Chairperson Forshey seconded the motion. Motion carried 3-0.


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