Present Members:

Dr . Tony Forshey, Chairperson
Mr. Charles Prince, Vice Chairperson Mr. Richard Moore, Member
Mr. Randy Weekly, Member Mr. Randy Wolf, Member

Present Staff:

Mr. Clifford Mason, Fire Chief
Ms. Amanda Perkowski, Fiscal Officer

Present from the Public: Refer to sign-in sheet

Location: Refugee-Canyon Fire District, 111 Basin Street, Hebron, OH

 

Meeting was called to order at 7:00 PM by Chairperson Forshey who led the Pledge of Allegiance.

Mr. Moore moved to amend the meeting agenda to move the Public Comment section (item #9) before approving the meeting minutes (item #3). Dr. Forshey seconded the motion. All present members voted in favor.

Public Comment:

None.

The minutes from the previous meetings held January 27, 2020 and January 30, 2020 were reviewed. Mr. Prince made a one-word addition to the January 30 minutes on page 2 under old business to insert the word “rough” in front of “electrical inspectio n”. Mr. Moore moved to approve the minutes as amended, and Mr. Weekly seconded the motion. The motion carried 5-0.

The draft credit card policy will be reviewed and approved at a later date with the intent to include it with a batch of other policies.

Clerk/Fiscal Officer’s Report:

Ms. Perkowski has applied for an Ohio Workers’ Compensation policy and has received a temporary policy until the application is finalized. Next steps will be to select a Management Care Organization {MCO), which is required, and a Third-Party Agency (TPA) if desired. Intent is to select the same MCO as was under the Village of Hebron.

The target date to transition employees from the village to the fire district is February 22, 2020; however, the fire district is not yet set-up to use the Uniform Accounting Network {UAN). Therefore, permission was requested by the Fiscal Officer to select a third-party payroll servicer to complete payroll until such time the fire district is able to do it in-house. After discussion, Mr. Prince moved to give the Fiscal Officer permission to contract with Payroll Vault to handle payroll at least on a temporary basis until we see how it integrates with UAN. Mr. Moore seconded the motion. Motion carried 5-0.

Chief’s Report:

Chairperson Forshey moved to enter executive session at 7:20 PM pursuant to ORC 121.22(G)(1) “To consider the appointment, employment…of a public employee…”  Mr.  Prince seconded the motion. All present members voted in favor.

Mr. Prince moved to return from executive session at 7:43 PM. Chairperson Forshey seconded the motion. Motion carried 5-0.

Chief Mason reported that members of the board had met with all but ten of the employees. His recommendation is to appoint all current staff plus three new staff. M r. Prince moved to appoint the seven full-time staff, the part-time roster, and the three new employees effective February 22, 2020.

Mr. Weekly seconded the motion and all present members voted in favor. Mr. Moore stated the formal swearing-in will be at a later date.

Dr. Forshey moved to hire Amanda Perkowski as the Clerk/Fiscal Officer on a full-time basis effective March 3, 2020. Mr. Prince seconded the motion. Motion carried 5-0.

Old Business:

The update on Station 2 at 6265 Lancaster Rd was given by Mr. Prince and M r. Weekly. The electrical work was completed today aside from work for the completion of the ADA  bathroom.  Final electrical inspection is expected to occur early next week. We are still waiting to receive the ADA bowl sink. Then, the drywall can be completed, and the project can proceed with the final inspection for occupancy. The pad for the ADA entrance is ready to be poured. Plans for phase two are moving ahead.

Regarding health insurance, we are planning to finalize the health insurance application documents tomorrow with the broker.

Granville Township Trustee, Rob Schaadt, brought a letter addressed to the board. Chairperson Forshey read the letter aloud. The contents of the letter described the terms of their final offer for a short-term agreement for fire/EMS service to the northern part of Union Township. Mr. Prince commented that the letter was dated February 13 and asked for  a summary of the meeting held February 14 with Chief Mason, Trustee Schaadt, and Chief Curt is. Chief Mason said that both parties agreed that the current primary area serviced by Granville Township would be reduced; Trustee Schaadt confirmed. The Licking County Auditor’s Office provided a valuation estimate on the proposed area in the amount of approximately $112,000 (excluding PUPP) based on the current 4.8 millage. Mr. Prince proposed a three-year term agreement offering 4.8 mills for the reduced area ($309 per day). Mr.

Moore moved to submit the offer to Granville Township and Mr. Wolf seconded the motion. All present members voted in favor.

New Business:

The contracts for both the Village of Hebron and Union Township outlining the responsibilities and schedule of disbursements for tax funds are pending a response from the fire district’s legal counsel. Mr. Moore stated he would discuss it at the next village meeting.

Members’ Minute:

Mr. Weekly announced there is another fire district forming in the State of Ohio named Northwestern Fire District .

Mr. Prince is hopeful that Granville Township will review the agreement proposal in the spirit in which it was submitted to try to maintain a longer-term relationship.

Chief Mason reported Engine 3 has been fixed and is back in service. Furthermore, the new engine is scheduled to be delivered April 9, 2020.

 

The next meeting will be February 27, 2020 at 7:00 PM at the RCFD station.

Mr. Weekly moved to adjourn the meeting at 8:20 PM, and Mr. Prince seconded the motion. All present members voted in favor of the motion.

 

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