Dr. Tony Forshey, Chairperson
Mr. Charles Prince, Vice Chairperson
Mr. Richard Moore, Member
Mr. Randy Weekly, Member
Mr. Clifford L. Mason, Fire Chief
Ms. Amanda N. Perkowski, Fiscal Officer
Mr. Randy Wolf, Member
Present from the Public:
Present from the Public: viewers. The meeting was made public via live stream on RCFD’s Facebook page. There were fifty-three (53) viewers. Leslee Herro attended in-person.
Location: Refugee-Canyon Fire District, 111 Basin Street, Hebron, OH
Meeting was called to order at 7:00 PM by Chairperson Forshey who led the Pledge of Allegiance.
Comments from live-stream listeners were directed to be sent by email to firstname.lastname@example.org. Leslee Herro asked where the 911 dispatch fees are in the 2021 budget. Ms. Perkowski explained that the budget identifies appropriations by account and does not specify individual expenses, such as 911 dispatch fees, and therefore, the fees would not be seen. Furthermore, there currently is not an agreement for 911 dispatch fees. Ms. Herro asked Dr. Forshey if he had been notified about three weeks ago that the 911 dispatching fees would start January 1 to be paid in July. Chief Mason, Ms. Perkowski, and the Board expressed that they did not receive such notification.
The minutes from the previous regular meeting held 03 December 2020 were reviewed. Mr. Moore moved to approve the minutes as submitted, and Mr. Weekly seconded the motion. Motion carried 4-0.
Clerk/Fiscal Officer’s Report:
The November 2020 bank reconciliation was reviewed. Mr. Moore asked if funds had been received from Union Township per the contract (referring to the joint resolution). Ms. Perkowski reported that she had received funds from Hebron, but not Union Township. Per the resolution, the fire levy fund balance as of December 15 shall be transferred to RCFD by December 31. Mr. Prince explained that Union Township has outstanding projects yet to be paid. Ms. Perkowski stated that the Union Township Fiscal Officer indicated that approximately $102,000 was retained for unexpected bills and asked Mr. Prince if Union Township had any unencumbered funds to transfer to RCFD. Mr. Prince said that he would have to look into that. Dr. Forshey moved to approve the report as submitted, and Mr. Weekly seconded the motion. Motion carried 4-0.
Ms. Perkowski reported she participated in a UAN training for year-end processing, during which it was suggested to her to get additional training from a UAN visiting clerk. The Fiscal Officer from Pleasant Township has agreed to offer this assistance.
Ms. Perkowski asked the board to make a broad motion to accept all current contracts and policies to carry over into 2021. Mr. Moore made the motion, and Mr. Prince seconded. Motion carried 4-0.
A local business donated three hi-vis coats.
He reported working on an agreement with Ring to allow access to video content to aid in investigations or report suspicious activity.
Employee evaluations are done with the exception of one for an employee who is out on leave.
Update on Station 352: Mr. Prince informed the board that natural gas/heat is connected. The plumbing is completed. The drive around the back is a work in progress and may need additional stone. The electrical work is nearly complete.
Ms. Perkowski presented updated information for the 2021 proposed interim budget, Resolution #18-2020. Information included 2020 projections, 2021 projected personnel costs, and 2021 proposed revenue and appropriations. Mr. Weekly moved to approve Resolution #18-2020. Mr. Moore seconded the motion. Motion carried 4-0.
Ms. Perkowski informed the board that she has created a YouTube channel for RCFD and suggested that the Board approve to change live streaming the meetings from Facebook to YouTube. This change would allow anyone with an internet connection to have virtual access to meetings, in addition to the option of attending in-person. Dr. Forshey moved to approve the switch from Facebook to YouTube. Mr. Prince seconded the motion. Motion carried 4-0.
Mr. Prince wished everyone Happy Holidays and a Happy New Year and cautioned the public about the season for fires (Christmas trees).
Mr. Moore shared that Mayor Layton intends to take a tour of Station 352.
The next regular meeting will be January 14, 2021 at 7:00 PM at the RCFD station.
Mr. Moore moved to adjourn the meeting at 7:30 PM, and Dr. Forshey seconded the motion. Motion carried 4-0.