The meeting was convened at 1900 hours at the Hebron Municipal Complex, 934 W. Main Hebron, OH. Members present included Mr. Layton, Mr. Moore, Mr. Prince and Mr. Weekly.

Mr. Layton asked everyone present to stand for the pledge of allegiance to the flag of our country. Mr. Layton stated that the minutes were being recorded and would be transcribed at a later date and would be presented for adoption at the next regular scheduled meeting.

Mr. Weekly moved to approve the minutes of the 08 November 2019 meeting, motion was seconded by Mr. Moore, all members present voted in favor of the motion to approve the meeting minutes.

Several versions (color schemes) of a proposed RCFD logo Were presented for discussion. Mr. Moore moved to adopt the logo as presented, Mr. Weekly seconded the motion. All present voted in favor of the motion.

There was discussion regarding the district website and web domain. Website is rcfiredistrict.org. districtfireboard@rcfiredistrict.org will be established for board members. Additional individual e-mails will be established for board members. Little Loft Media is assisting with the design and will include a Facebook page as well as other means of social media.

Mr. Layton reported that he met with Park National Bank and Commodore Bank representatives regarding establishing a financial institution for RCFD. Mr. Layton recommends Park National Bank.

Mr. Prince moved to accept the recommendation of establishing the necessary accounts with Park National Bank, the motion was seconded by Mr. Weekly. All present voted in favor of the motion. Mr. Layton suggested two members become signatories prior to getting the Fiscal Officer in place to move forward.

There was discussion on a proposed checklist that was to be received by attorney Chip Comstock. That checklist has not been received as of this date. Mr. Prince moved to enter into an agreement based on the resolution presented by Chip Comstock for legal counsel. Mr. Weekly seconded the motion. There was discussion on same and all present voted in favor of the motion to enter into an agreement with David “Chip Comstock” for legal services at least through 31 December 2019. All present voted in favor of the motion. Mr. Layton and Mr. Prince will sign the resolution as Chair and Vice-Chair.

Mr. Prince moved to enter executive session per ORC § 121.22 (G) (1), to consider the appointment, employment,  or compensation of a public employee.  The motion was seconded by Mr. Moore, and all present voted in favor of the motion to enter executive session at 1912 hours. The Trustees convened into executive session.

A motion by Mr. Weekly, seconded by Mr. Moore to reconvene from executive session was made at 1926 hours. All present voted in favor of the motion to reconvene from executive session.

Mr. Prince moved to appoint Clifford L. Mason as the Fire Chief for the Refugee­ Canyon Joint Fire District. Mr. Moore seconded the motion.  All present voted in favor of the motion to appoint Clifford L. Mason as fire chief.

Mr. Prince moved to direct Chief Mason to apply to the State of Ohio to receive UAN participation agreement. Mr. Weekly seconded the motion. All present voted in favor of the motion.

Mr. Prince moved that the RCFD Board consider engaging in Volunteer Firefighter Dependent Fund. Mr. Weekly seconded the motion to move forward with complying with the statues relative the Volunteer Firefighter Dependent Fund. All present voted in favor of the motion.

Mr. Prince moved to appoint Mr. Moore and Mr. Weekly as representatives to serve on the Volunteer Firefighter Dependent Fund Board. All present voted in favor of the motion.

There was discussion relative the advertising for the fiscal officer position. It has been posted on the Union Township and Hebron web pages, Ohio Municipal League and Ohio Municipal Clerks web pages as well.

There was a discussion on the mailing address for RCFD. Mr. Moore went to the Hebron Post Office and has established 111 Basin St. Hebron, OH 43025 as a physical mailing address.

Mr. Prince moved to cancel the previously scheduled meeting on 21 November 2019 due to scheduling conflict and reschedule the meeting for 25 November 2019 at 1900 hours at the Hebron Municipal complex, 934 W. Main St., Hebron. Mr. Moore seconded the motion. All present voted in favor of the motion.

There was discussion about the EIN, which has been received. There was discussion about health insurance, vehicle, property and casualty insurance. Mr. Prince and Mr. Moore are going to review the plans in place for their respective entities and report back.

There was discussion about scheduling a meeting with Granville Township Trustees.

Mr. Dan VanNess, a Granville Township Trustee, addressed the board and encouraged open dialogue among the RCFD Board and Granville Township Trustees.  He encouraged a meeting be established prior to the end of 2019 when his term expires.

Mr. Weekly moved to adjourn the meeting. Mr. Moore seconded the motion. All present voted in favor of the motion to adjourn. The meeting was adjourned at 1938 hours.

 

 

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