Present Members:

Dr. Tony Forshey, Chairperson
Mr. Charles Prince, Vice Chairperson
Mr. Richard Moore, Member
Mr. Randy Weekly, Member
Mr. Randy Wolf, Member

Present Staff:

Mr. Clifford L. Mason, Fire Chief
Ms. Amanda N. Perkowski, Fiscal Officer

 

Present from the Public:

Present from the Public:  The meeting was made public via live stream on RCFD’s YouTube channel. There were fifty-four (54) viewers. Zach Stewart, with VFIS, attended in-person as a guest.

Location: Refugee-Canyon Fire District, 111 Basin Street, Hebron, OH

Meeting was called to order at 7:00 PM by Chairperson Forshey who led the Pledge of Allegiance.

Executive Session:

At 7:01 PM Mr. Moore moved to enter into executive session pursuant to Ohio Revised Code 121.22(G)(3) to have a conference (via phone) with an attorney concerning pending court action. Motion was seconded by Mr. Weekly. All members present voted in favor. At 7:18 PM Mr. Prince moved to return from executive session. Motion was seconded by Mr. Weekly, and all members present voted in favor.

Public Comment:

Comments from live-stream listeners were directed to be sent by email to station350@rcfiredistrict.org. Leslee Herro submitted questions via email; the questions and responses are attached hereto. *Download the PDF of these meeting minutes

 

VFIS Presentation: Zach Stewart gave a presentation on an Accident & Sickness Insurance proposal for a replacement policy.

 

Clerk/Fiscal Officer’s Report:

The minutes from the previous regular meeting held 17 December 2020 were reviewed. Mr. Moore moved to approve the minutes as submitted, and Dr. Forshey seconded the motion. Motion carried 5-0.

The December 2020 bank reconciliation was reviewed. Mr. Prince moved to approve the report as submitted, and Dr. Forshey seconded the motion. Motion carried 5-0.

Ms. Perkowski presented the Licking County 2021 revenue projection and stated it reflects an approximate 1.44% increase. With this revenue projection, the interim budget as passed at the previous meeting is in good standing.

The two surplus items on sale by auction on GovDeals are scheduled to close bidding soon. The high bid on the temporary building is currently $15,323. The copier did not sell in the first fifteen days and was reposted.

 

Chief’s Report:

Chief Mason extended thanks to the staff on duty today, particularly Jason Arata, for constructing the partitions on the desks for added protection for the Board members against the coronavirus.

RCFD received a grant award from the Licking County Shrine Club for the purchase of two JAK Harnesses. The harnesses will be used to safely assist fallen persons, preventing further injury to the patient and protecting the responders.

Chief Mason reported automatic response changes related to a road closure and gave credit to Granville Township for graciously agreeing to temporarily provide automatic response to that area.

The December 2020 fire/EMS activity report was shared with the Board.

Nine employees received the COVID-19 vaccine through the Licking County Health Department. The second dose should be available in the next two to three weeks. RCFD is also expected to receive test kits from the Licking Memorial Hospital Laboratory to test symptomatic employees.

 

Old Business:

Update on Station 352: Mr. Prince informed the board that the final electrical inspection was done December 28 and passed. Trustee Weekly set up the final inspection with the Licking County Building Department for January 6 and all inspections are now completed. The remaining issue is having to monitor the gravel roadway conditions. Mr. Prince expressed Union Township is committed to building a proper ground base. There are no other major outstanding projects at Station 352, though some indoor flooring may need to be replaced. Mr. Prince believes the cost of the entire project is at or below the estimated $600,000 which includes the purchase of the property.

 

New Business:

The following resolutions were presented to the Board: Resolution #01-2021 in the matter of certifying funds, Resolution #02-2021 in the matter of an annual inventory, and Resolution #03-2021 in the matter of compensation for employees.  Dr. Forshey moved to approve all three resolutions. Mr. Wolf seconded the motion. Motion carried 5-0.

Ms. Perkowski presented a draft agreement for IT services and requested authority to execute it. Dr. Forshey asked to amend the scope of the project in the agreement to have the assessment presented to the Board prior to any option or purchase being selected.  Mr. Prince made a motion to grant the Fiscal Officer authority to execute the agreement as amended. Dr. Forshey seconded the motion. Motion carried 5-0.

 

Organizational Items:

Dr. Forshey administered Randy Wolf’s Oath of Office as the Village of Hebron’s resident representative to the RCFD Board of Trustees.

Mr. Prince informed the Board that the issue of the Union Township representative’s expired term is on their Jan 19, 2021 meeting agenda.

Mr. Wolf nominated Dr. Tony Forshey as Chairperson of the Refugee-Canyon Fire District Board of Trustees. Mr. Prince seconded the motion. No other nominations were received. Roll Call: Mr. Weekly – Yes, Mr. Prince – Yes, Mr. Moore – Yes, and Mr. Wolf – Yes. (Dr. Forshey abstained).

Mr. Prince nominated Mr. Randy Weekly as the Vice Chairperson of the Refugee-Canyon Fire District Board of Trustees. Mr. Moore seconded the motion. No other nominations were received. Roll Call: Mr. Prince – Yes, Dr. Forshey – Yes, Mr. Moore – Yes, and Mr. Wolf – Yes. (Mr. Weekly abstained).

Waiver of compensation: Mr. Moore moved that all RCFD Board members waive compensation. Mr. Weekly seconded the motion. All members present voted in favor.

Resolution #04-2021 in the matter of entering into contract for legal services was presented. Dr. Forshey moved to approve Resolution #04-2021. Mr. Wolf seconded the motion. All members present voted in favor.

Mr. Weekly moved to approve the 2021 regular meeting schedule for the RCFD Board of Trustees to meet every second and fourth Thursday of each month at 7:00 PM at 111 Basin Street. Mr. Prince seconded the motion. All present members voted in favor.

Dr. Forshey moved to approve the reimbursement mileage rate of 56.0 cents per mile for 2021. Mr. Weekly seconded the motion. All members present voted in favor.

Chief Mason informed the Board that an advertisement is posted for the Firefighter Dependency Fund Board representative positions in compliance with the Ohio Revised Code, and recommendations will be presented at the next meeting.

Members’ Minute:

Mr. Weekly asked Ms. Perkowski how UAN training is going. She replied it is going well and she enjoys it.

Mr. Prince thanked the administrative staff and entire staff for the $400,000 improvement in the year-end financial situation for the fire district.

Mr. Moore shared that a Village of Hebron Council Member has asked when a sign will be placed out at Station 352.  Chief Mason shared that he has already received some quotes and intends to have more quotes before the next meeting.

 

The next regular meeting will be January 28, 2021 at 7:00 PM at the RCFD station.

 

Mr. Weekly moved to adjourn the meeting at 8:30 PM, and Mr. Prince seconded the motion. Motion carried 5-0.

 

*Download the PDF of these meeting minutes