Mr. James Layton
Mr. Charles Prince
Mr. Randy Weekly
Dr. Tony Forshey
Mr. Richard Moore
Present from the Public: Refer to sign-in sheet
Location: Hebron Municipal Complex, 934 W. Main St. Hebron, OH
Meeting was called to order at 7:00 PM by Chairperson Layton who led the Pledge of Allegiance.
Chairperson Layton explained that the minutes from the previous meeting held on December 5 were not available and would be reviewed at the December 19 meeting.
Captain Wyse gave an update on the fire district’s website, social media, and email. Captain Wyse stated that the individual working on the website is approximately 80% complete and expects the website to be finished within a week. Regarding the new email addresses, Captain Wyse informed the members that they should have received them, except for Dr. Forshey; those who did not receive a new email address should contact Captain Wyse. A new email address was also created for the new fiscal officer’s use.
Mr. Weekly provided an update on the district’s financial institution application and intergovernmental relationships. Mr. Weekly is in communication with Angie Treadway at Park National Bank and is working to collect and pro ide her with the necessary information; the process is dependent upon hiring a new fiscal officer.
Chairperson Layton expressed that further discussion on health insurance would be forthcoming after receiving quotes.
Regarding property insurance, Mr. Moore said that a representative from VFIS would attend the December 19 meeting to present a quote. Mr. Weekly added that they also discussed liability insurance for the board members and clerk/fiscal officer and need to inquire with Attorney Comstock about legal requirements.
Chairperson Layton led a discussion on the operational transition to take effect January 1, 2020. Property and health Insurance need secured first before the fleet and personnel can be transferred to the district. Mr. Weekly clarified that the transition schedule is dependent upon the Uniform Accounting Network (UAN) agreement and accompanying computer and software and hiring a fiscal officer. Captain Wyse added that the UAN agreement was ready for signing and submittal. There was discussion on having a UAN trainer brought in to train the new fiscal officer.
Mr. Prince informed the members that the re-bid on 6265 Lancaster Rd. was posted and that a walk -through of the property was scheduled for December 13. The project is scheduled to be completed early February .
Chairperson Layton added that the Village of Hebron approved $50,000 to be transferred to the district. The district will first need to establish the bank account, UAN agreement, fiscal officer, and budget.
At 7:15 PM, Chairperson Layton requested that the members enter into executive session pursuant to ORC 121.22G(1) “To consider the appointment, employment…of a public employee or official…” to serve as part-time clerk/fiscal officer. Mr. Weekly made the motion and Mr. Moore seconded the motion. All members voted in favor of the motion. Mr. Prince moved to return from executive session at 7:37 PM, and Mr. Moore seconded the motion. All members voted in favor of the motion.
Mr. Weekly moved to appoint Amanda Perkowski as the Refugee Canyon Joint Fire District part time Clerk/ Fiscal Officer to take effect December 12. M r. Moore seconded the motion. All present members voted in favor of the motion.
Chairperson Layton and Mr. Prince discussed the need to make new board member appointments for the new year.
Public comments: None were made.
Next meeting is December 19 at 7:00 PM at the Hebron Municipal Complex, 934 W. Main St. Hebron, OH 43025. [No meeting on December 26.]
Mr. Weekly moved to adjourn the meeting at 7:40 PM and Mr. Prince seconded the motion. All members voted in favor of the motion.