Present Members:
Mr. James Layton, Chairperson
Mr. Charles Prince, Vice Chairperson
Dr . Tony Forshey, Member
Mr. Richard Moore, Member
Mr. Randy Weekly, Member

Present Staff:
Mr. Clifford Mason, Fire Chief
Ms. Amanda Perkowski, Fiscal Officer

Present from the Public: Refer to sign-in sheet

Location: Hebron Municipal Complex, 934 W. Main St. Hebron, OH

 

Meeting was called to order at 7:00 PM by Chairperson Layton who led the Pledge of Allegiance.

The minutes from the previous meeting held on December 19, 2019 were reviewed. Mr. Moore moved to approve the minutes as submitted, and Mr. Prince seconded the motion. The motion carried 5-0.

Mr. Kevin Howell with Wichert Insurance Agency gave a presentation on a property/casualty insurance proposal.

Organizational Items:

Mr. Weekly moved to re-appoint Ms. Amanda Perkowski to the office of Clerk/ Fiscal Officer at the rate of $20 per hour. Mr. Prince seconded the motion. No other nominations were made. All present members voted in favor of the motion.

Mr. Prince moved to re-appoint Mr. Chip Comstock as the fire district’s Legal Counsel at the rate of $150 per hour. Mr. Moore seconded the motion and no other nominations were made. All present members voted in favor.

Mr. Prince moved to re-appoint Chief Clifford Mason to the position of Fire Chief at a level compensation rate from 2019. M r. Moore seconded the motion. No other nominations were made. Motion carried 5-0.

Regarding the mileage rate for reimbursable travel expenses outside of the fire district effective for calendar year 2020, Mr. Prince moved to approve 57.5 cents per mile and Mr. Weekly seconded. The motion carried 5-0.

Clerk/Fiscal Officer’s Report:

Ms. Perkowski informed the board that the agreement with Park National Bank has been fully executed and the bank account is open. $50,000 from the Village of Hebron for operating costs was deposited.

Mr. Weekly moved to approve payment to the Fiscal Officer for reimbursement of BCI/FBI background check and compensation of personal services. Mr. Prince seconded the motion and all present members voted in favor.

A list of policies and procedures developed in conjunction with Lexipol was presented to the board to be adopted by the Refugee-Canyon Fire District.  Mr.  Moore moved to adopt the policies and procedures and Mr. Prince seconded the motion. All members present voted in favor.

Chief’s Report: 

Chief Mason informed the board that the new engine is expected to be completed in 5-6 weeks. Another engine needs some repair work and parts are expected to be received Jan 22.

Mr. Prince stated work has begun on Station 2 located at 6265 Lancaster Rd. The next inspection will be scheduled after the electrical work is completed. Chief Mason added he has received renderings for the apparatus bays to be added at this location, connecting to existing structure by a breezeway and expects to receive pricing soon.

A discussion on EMS billing disclosed an agreement was executed with a new vendor, PMMG.

Old Business:

Chief Mason expressed again, the contractor working on the website is ready to go live with the RCFD website, pending payment from the village.

Regarding health insurance and property/casualty insurance, several quotes have been received and a working session will be scheduled to discuss comparisons in coverage and pricing.

Ms. Perkowski informed the board that the Uniform Accounting Network {UAN) agreement is pending registration with the Auditor of State, which is expected to be accomplished by the end of the week. At that time, the waiver request letter will be submitted to UAN to request the accounting hardware and software .

It was shared that the board is invited to attend the Licking County  Commissioners meeting on Jan 14, 2020 at 1:00 PM to discuss the proposed fee for emergency services dispatching.

Chief Mason stated that Ms. Perkowski is waiting on a response from the State Fire Marshall about establishing the Volunteer Firefighter Dependent Fund.

New Business:

All current employees have submitted applications to RC FD. Action on firefighter applications is dependent upon selecting a health insurance provider.  Transferring personnel from the village to the fire district is targeted for the last pay period in February.

A full meeting schedule for 2020 will not be decided at this time. Rather, Mr. Moore moved to schedule the next two meetings to include discussions on health and property/casualty insurance to be held on January 16 and January 23, 2020 at 7:00 PM at the Hebron Municipal Complex. Dr. Forshey seconded the motion. All present members voted in favor .

At 8:02 PM, Mr. Prince moved to enter into executive session pursuant to ORC 121.22{G)(6} “Details relative to the security arrangements and emergency response protocols for a public body or a public office…” Mr. Moore seconded the motion and all present members voted in favor. At 8:22 PM, Mr. Weekly moved to return from executive session and Dr. Forshey seconded. Motion carried 5-0.

Public comments: None were made.

Mr. Prince moved to adjourn the meeting at 8:23 PM and Mr. Moore seconded the motion. All present members voted in favor of the motion.

 

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