Present Members:

Dr. Tony Forshey, Chairperson
Mr. Charles Prince, Vice Chairperson
Mr. Richard Moore, Member
Mr. Randy Weekly, Member
Mr. Randy Wolf, Member

Present Staff:

Mr. Clifford Mason, Fire Chief
Ms. Amanda Perkowski, Fiscal Officer

Present from the Public: Refer to sign-in sheet

Location: Refugee-Canyon Fire District, 111 Basin Street, Hebron, OH

 

Meeting was called to order at 7:01 PM by Chairperson Forshey who led the Pledge of Allegiance.

Public Comment:

Leslee Herro (Union Township resident) stated she had submitted a public records request for the “cost implications” document from the meeting held February 27, 2020. The request is pending review from legal counsel to determine if the document is protected under attorney client privilege; though Leslee expressed she thinks it is not protected and should be released as a public record.  Chief Mason clarified that records submitted to legal counsel for review and comment are protected under attorney client privilege and do not have to be released; however, he doesn’t have any reservations about releasing this document and agreed to provide it to her after the meeting.

Granville Township Fire Department Chief Curtis asked if he could defer his comments until the discussion on the new agreement with Granville Township. Chairperson Forshey stated he didn’t think there would be much discussion tonight without having the comments from legal counsel. Chief Mason further stated that the RCFD’s legal counsel has prepared a response and is sending it directly to Granville Township Board of Trustees on behalf of the RCFD regarding the new agreement for fire/EMS service to the northern part of Union Township.

Chairperson Forshey swore-in the following fire/EMS personnel that were appointed during the meeting held February 20, 2020 and thanked them for their service.

  1. Bailey Butler
  2. Chris Clancy
  3. Travis Colley
  4. Chris Shoup
  5. Jacob Toothman
  6. Chris Tucker
  7. Jason Woods
  8. Ryan Wyse
  9. Cody Blamey
  10. Ryan Crabill
  11. Ethan Jolliff
  12. Jared McBride
  13. Justin Mooney
  14. Steve Morgan
  15. Jacob Osborne
  16. Kyle Sands
  17. Lawrence Tittle
  18. Ryan Wunder

The minutes from the previous meeting held February 6, 2020 were reviewed. Mr. Prince moved to approve the minutes as submitted, and Mr. Moore seconded the motion. Motion carried 4-0 (Mr. Weekly abstained).

Clerk/Fiscal Officer’s Report:

Payroll Vault is on target to make the first payroll March 13, 2020.

The health insurance broker, Jim Organ, presented the health insurance policy and benefits to all the full-time employees at the fire station earlier this week.

Ms. Perkowski stated that the final budget will need to be adopted at the next meeting and directed the board to communicate any budget changes before then.

Chief’s Report:

Chief Mason has not yet received the February activity report from the Licking County Regional Communications Center and will share it when received.

Old Business:

The update on Station 2 at 6265 Lancaster Rd. was given by Mr. Prince. The rough plumbing was installed Monday.  The ADA bathroom was inspected and passed Tuesday. The final electrical inspection passed today. The remaining drywall is expected to be hung this weekend.  Some other miscellaneous projects need to be completed, and the objective is to get the final inspection scheduled next week for an occupancy permit. The response from the Licking County Prosecutor’s Office stated two of the three projects for phase 2 (the apparatus bays) will trigger prevailing wage; those two projects are pouring of the footers and the concrete floor and the onsite erection of the building. Union Township hopes to have the legal notice in the Newark Advocate by Monday or Tuesday.

The fire district’s legal counsel has prepared and will send a response directly to the Granville Township Board of Trustees regarding the proposal for fire/EMS protection from Granville Township.

New Business:

The following policies were presented to the board: Credit Card Use, Uniform Regulations, Overtime, Personnel Records, Layoff/Recall, Paid Leave, Employee Payroll, Timesheets, and Badges and Insignia.  Mr. Moore moved to approve the policies as presented. Mr. Weekly seconded the motion, and the motion carried 5-0.

Members’ Minute:

Mr. Prince looked into temporary storage options for equipment at Station 2. One option was valued at $57,000. Another offer from a manufacturer in Holmes County for Hoop Agriculture Storage buildings is $14,500. The third option for a stand-alone car port without a door is $11,500 from a company in Martinsburg, but there is concern that the building would not be temporary. Mr. Prince stated the project does not exceed the threshold for formal bidding, and the preferred contractor requires a down payment of one-third cost. Mr. Prince moved to allocate up to $15,000 for a temporary structure which allows a $500 cushion. Mr. Wolf seconded the motion. All present members voted in favor.

There was further discussion on the agreement with Granville Township for fire/EMS service. Granville Township Trustee, Rob Schaadt, emphasized that the last offer from Granville Township requires a response by March 6; furthermore, the offer represents their best and final offer on all salient items and recognized that the response from the RCFD legal counsel changed the annual payment. Chief Curtis discussed the change to the annual payment in more detail; having read from the letter, he gathered that the Public Utilities Personal Property (PUPP) portion of tax revenue identified by the Licking County Auditor’s Office is going to be used to pay for the 911 dispatch per call fee. He said for the past five years, those funds have been directed to Granville Township based on 4.8 mills; furthermore, that is a major item in the proposed contract that will not be negotiated by Granville Township. The RCFD’s position is that the Granville Township Board of Trustees is permitted to respond to the counter offer as communicated by their legal counsel.

 

The next meeting will be March 26, 2020 at 7:00 PM at the RCFD station.

Mr. Moore moved to adjourn the meeting at 7:54 PM, and Mr. Wolf seconded the motion. All present members voted in favor of the motion.

 

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